Position Summary: 
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement. 

The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities. 

Qualifications:

• Education/Certification:
• Bachelor’s degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree. 

Experience:

• Minimum of four years of administrative support experience for campus or central office departments in an educational environment

Special Knowledge/Skills:

• Excellent interpersonal and oral communication skills
• Strong organizational and project management skills with the ability to manage multiple priorities
• Experience with data analysis, reporting tools, and presentation software (e.g., Excel, PowerPoint, Google Workspace)
• Excellent written and verbal communication skills
• Experience with social media management and/or marketing communications preferred
• Familiarity with board governance processes and tools (e.g., BoardBook) is a plus

Major Responsibilities and Duties

Academic Operations & Scheduling

• Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events
• Schedule and organize academic team meetings, campus visits, and board-related activities
• Ensure alignment between district calendar, academic initiatives, and key milestones

Communications & Marketing

• Manage and create content for social media platforms to highlight academic initiatives and campus successes
• Develop and distribute newsletters for internal and external stakeholders
• Support district marketing efforts in collaboration with leadership

Board & Executive Support

• Prepare BoardBook materials, presentations, and supporting documentation for board meetings
• Provide logistical and administrative support for academic board activities
• Assist in the coordination of executive-level communications and reporting
• Assist with Board meeting preparation and minutes documentation
• Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.

Data Analysis & Reporting

• Collect, analyze, and present academic and operational data to support decision-making
• Create dashboards, reports, and visual presentations for leadership
• Monitor key performance indicators and support continuous improvement efforts

Presentation & Content Development

• Design high-quality presentations for professional development, board meetings, and leadership updates
• Support the creation of training materials and academic resources

Administrative Support

• Provide general administrative support to the academic team, including documentation, correspondence, and project coordination
• Maintain organized systems for files, reports, and communication records
• Assist with special events and tasks.
• Fulfill other duties as required.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours.  Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.

Work Schedule:

The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.

Equipment Used:

Personal computer, printer, copiers, fax machine, and calculator.